PREFACE

     In pursuance of the Government of Mizoram, Information & Public Relations Department Circular No.PB/7/SWC/IPR/CO.OP/05/512 dt.3.10.05, Information Manual in respect of Institutional Finance & State Lottery Department, Government of Mizoram is prepared for widely publicise for making the Department responsive and transparent to the general public.


     I hope this Manual is much helpful to all customers and to the general public.
 
     Thanking you.


     Dated Aizawl                                                                                        Sd/- SAWIHLIRA
the 5th October, 2005                                                                                         Director
                                                                                                      Institutional Finance & State Lottery
                                                                                                                     Mizoram : Aizawl

 

CONTENTS


•    Introduction
•    Organisational Structure
•    Duties and Functions
•    Hierarchical Chart
•    Directory of Officers and Employees
•    Rules, Regulations, Manuals and Instructions
•    Boards, Councils, Committees and Other Bodies
•    Appointment of Agents under Small Savings Schemes and authorisation granted for conduct of lotteries other than Mizoram State Lottery
•    Powers and Duties of Officers and Employees
•    Important Informations on Mizoram State Lottery
•    Important Informations on Small Savings and Banking
•    Land and Building
•    Revenue Receipts / Securities Released by Government of India against Small Savings Collection
•    Particulars of State Public Information Officer (SPIO)
...


I.    INTRODUCTION

       The erstwhile two minor Departments under the administrative control of Finance Department viz. Department of Institutional Finance & Small Savings and Department of Mizoram State Lottery were amalgamated on 10.01.2005 by the State Government forming one major Department called "Department of Small Savings & State Lottery" vide Notification No.A.11016/1/04-F.Est/14 of 10/1/05.  Thereafter, the nomenclature of the Department was changed as "Department of Institutional Finance & State Lottery" vide Government Notification No.G.16010/40/94-F.Est. of 22.09.2005.


     At present, the Directorate is accommodated in two adjacent buildings at Tuikhuahtlang, Aizawl, one of which is belonging to the Department and the other is a rented building. The Department usually has close communications and interactions with other States in the affairs of the Lottery as well as with the Government servants and general public of the State in Small Savings matters.


   As the Department is established and instituted mainly to generate ‘Revenue’ for the State Government and also to improve the ‘Additional Resources Mobilisation’ of the State Government with less administrative expenditure, it endeavours to strive for achieving such goal and target with untiring zeal.
 

II.    ORGANISATIONAL STRUCTURE :

     There are 78 (Seventy eight) sanctioned posts in the Department of which 52 posts are on regular basis and 26 posts are on casual employees on muster roll basis. Of the regular posts, 46 posts are currently filled-up and 6 posts are lying vacant. The various posts sanctioned by Government with scale of pay, number of posts filled-up and number of posts lying vacant are as under :-

A.    REGULAR EMPLOYEES :
Sl.No. Name of post        Scale of pay               Category         No. of            No. of          No. of
                                                    (Rs)                     or                 Posts             Posts          Posts
                                                                             Group         Sanctioned     Filled-up      Vacant

1. Director......................14300-18300+750...............A......................1......................1..................0
2. Joint Director..............14300-18300 .......................A......................1......................1..................0
3. Deputy Director..........12000-16500........................A......................1......................0..................1
4. Assistant Director........10000-15200........................A......................2......................1..................1
5. Superintendent............10000-15200........................A......................1......................1..................0
6. Assistant......................6500-10500........................B......................8......................8..................0
7. UDC.............................5500- 9000........................B.....................11.....................8...................3
8. LDC..............................5000- 8000........................C......................8......................8..................0
9. Steno. Grade-III............5500- 9000........................B.......................2.....................2..................0
10. Driver Grade-I (NF)......5500- 9000........................C......................4.....................4...................0
11. Driver Grade-II (NF).....5000- 8000........................C.......................1....................1...................0
12. Group-D......................3050- 4590.........................D....................11....................11.................0
                                                        TOTAL =                                         51                   46                 5


B. CASUAL EMPLOYEES ON M/R BASIS :
Sl.No.   Name of post               Wages per day       No. of M/R     No. of M/R     No. of M/R
                                                                (Rs)                 Sanctioned     Filled-up       Vacant

1.         LDC (Skilled-II)..................@ Rs.310.....................15...................15.................0
2.         Driver (Skilled-II)................@ Rs.310.......................4.....................4..................0
3.         Despatch Rider.................@ Rs.310.......................1......................1..................0  
               (Skill-II)
4.         Group ‘D’(Unskilled).........@ Rs.240......................7......................7..................0
                                                                TOTAL =                  27                   27                  0
 
III. DUTIES AND FUNCTIONS :
      The Department has been functioning under the administrative control of Finance Department, Government of Mizoram. The main duties and functions of the Department are :-

1. to generate ‘Revenue’ for the State Government by launching the Mizoram State Lottery Raffles throughout the country with less administrative expenses.

2. to examine all lottery schemes submitted by the Distributors/Selling Agents and private parties, associations, firms or other persons for conduct of lotteries and forwarding the same to Government for approval or otherwise and issue of such Government decision to them.

3. to improve the ‘Additional Resources Mobilisation’ of the State Government through Small Savings Schemes from among Government employees as well as from the general public, and

4. acting as a ‘Nodal Department’ in the State Government in Banking spheres in Mizoram dealing with co-ordination between the Banks and the State Government as well as Government Departments, the Banks and other banking and non-banking financial institutions belonging to the Central Government as well as the State Government. It also screens the schemes formulated by the Government Departments and endorses the same to Administrative Department after proper examination and elaboration. Directorate is divided into 3 (three) Branches in accordance with the assignment and nature of works as below :-

1. General Branch : This Branch deals with administrative and accounts matters of the Department like creation of posts, recruitment, appointment of staff, filling up of posts, post retention, confirmation, engagement of Muster Roll employees, LTC, Medical Reimbursement, F.A., leave, distribution of works, ACR and property return, internal reshuffle of staff, promotion, PAC, C&AG report, Parliament and Assembly questions, letter receipt, issue and despatch of daks, preparation of pension claim papers, deployment of vehicles, official tours, training, disaster management, purchase and maintenance of vehicles, procurement of stores, stationeries, advertisements, subscription of newspaper, machineries, furniture and fixtures, installation of telephones and inter-com, I.T. and Right to Information, maintenance of office building, disciplinary proceedings and departmental enquiry, preparation of budget, budget speech, issue of LOC, expenditure sanctions, preparation of bills including pay and allowances, PRS, professional tax, supply of uniforms, floating of tenders / quotations, reappropriation of funds and surrender of savings, reconciliation of accounts with A.G., Shillong, audit objections, record of loan and advances, DFPR, issue of POL, preparation and submission of Monthly / Quarterly Expenditure Return and submission of Monthly Revenue Receipts. Co-ordination of Banks and the State Government as well as individual Government Departments, the banks and other banking and non-banking financial institutions belonging to the Central Government as well as State Government.

2. Small Savings Branch : This Branch deals with launching of Small Savings campaigns, fixation of annual target on Pay Roll Savings Scheme to each and every Government Departments, Semi-Government Offices and Offices of State Government Undertakings, compilation of Monthly / Quarterly reports on Pay Roll Savings Scheme submitted by various offices, Compilation of Monthly / Quarterly reports submitted by SAS Agents and MPKBY Agents, payment of Cash Incentive to SAS and MPKBY Agents, appointment of SAS and MPKBY Agents, administration of SAS & MPKBY Agents holding of Review Meetings with all Heads of Departments including Non-Statutory Bodies, distribution of Awards and Certificates, Publicity of Small Savings Schemes through various media like Radio talk and dialogue, distribution of leaflets and pamphlets, preparation of Lucky Gift Coupons and disbursement of its prizes, pre-mature closing of Pay Roll Savings Accounts, Co-ordination between Postal Department, Government of India and the Government of Mizoram in respect of P.O’s Small Savings Schemes.

3. Lottery Branch : This Branch deals with floating of tenders for appointment of Distributors/Selling Agents of Mizoram State Lottery tickets, signing of contractual agreements with Selected Distributors/Selling Agents, appointment of Distributors/Selling Agents, examination/approval of lottery schemes submitted by Distributors/ Selling Agents, examination of private lotteries and forwarding the same to Administration Department for approval, issue of printing order of Mizoram State Lottery tickets, maintenance of draw accounts, maintenance of Sale Proceed accounts including draw expenses separately for each Distributor/Selling Agent, payment of prizes (Rs.10,001 & above), calculation of honorarium and payment of the same to Judges, Supervising Officer and Staff, disbursement of Mizoram State Lottery prizes including calculation of prize money to the winners, income-tax, surcharge, additional surcharge etc. and sending of the same to the winners and ITO concerned by D/D, issue of appointment / termination order to the Mizoram State Lottery Judges, preparation of monthly duty roster of draw Judges, Supervising Officer and Staff, printing of draw result sheets, compilation of Mizoram State Lottery Results, Official declaration of Mizoram State Lottery Results, publication of Mizoram State Lottery Results in Mizoram Official Gazette and local newspapers, all court cases pertaining to Mizoram State Lottery, inter-state matters relating to Mizoram State Lottery, framing of Rules and Regulations for Mizoram State Lottery, prize claim of Mizoram State Lottery and all other residuary works pertaining to Mizoram State Lottery.

IV. HIERARCHICAL CHART:


DIRECTOR

JOINT DIRECTOR

DEPUTY DIRECTOR

ASSISTANT DIRECTOR-------------- ASSISTANT DIRECTOR (Attached to Finance as FAO)

SUPERINTENDENT

ASSISTANT

UDC

LDC

V. DIRECTORY OF OFFICERS AND EMPLOYEES :

Sl. No.

Name

Designation

 Veng

Phone No.

1

Lalthansanga, MFAS

Director

Bethlehem Vengthlang

(O) 2322291 (M) 9436140270

2

Jennifer HL.Duhawmi, MFAS

 Jt.Director 

Khatla East

(O) 0389-2325115 (M) 9436142288

0389-2317998 (FAX)

3. P. Zopara, MFAS Asst. Director Maubawk

9862574091 (M)

0389-2325768 (O)

4

Evangeline Melody

Superintendent Tuikhuahtlang (O) 2321657 (M) 9612122093

5

Siamthari Assistant Zotlang (R) 2347203 (M) 9436155890

5

Zonghakliani Ngente

Assistant

Republic Venghlun

 (R) 2324532 (M) 9436351147

6

Lalremtluanga

Assistant

Bethlehem

(R) 2329665 (M) 9436195937

7

J. Lalsangpuii

Assistant

Chaltlang

(M) 8974020112

8 C. Lalrinfeli Assistant Upper Republic (M) 8575572966

9

Lalduhawmi

Assistant

Khatla South

(M) 9436153943

10

Ramdingliani

UDC

Chanmari 'W'

(R) 2342165 (M) 9436146898

11

C. Lalsangpuii

UDC

Salem Veng

(M) 9436376210

12

V.L.Hmachhuani

UDC

Chanmari

(M) 9774318691

13

Lalfela Pautu

UDC

Aizawl Venglai

(R) 2322760 (M) 9436142129

14

Lalzamliana Thangluah

UDC

Thakthing

(R) 2327742 (M) 9612618274

15

Liansangpuii

UDC

Ramthar North

 (M) 9436191407

16

R.Lalrinsangi

UDC

Mission Vengthlang

 (M) 9436140134

17

Lalnuntlanga

Steno.III

Model Veng

(M) 9862366822 

18

Loisy Zothansangzuali

Steno.III

Tuikhuahtlang

(M) 9862381690 

19

Rohmingthangi

UDC

Chanmari 'W'

(M) 9612226765

20

Lalhmachhuani Sailo

UDC

Ramhlun North

(M) 9862508109

21

C.Lalbiaknungi

LDC

College Veng

(R) 2327099 (M) 9774639135

22

Malsawmi

LDC

Khatla South

 (M) 9862742078

23

Lalthlamuani

LDC

Dawrpui

(M) 9436141271

24

Zothanmawii

LDC

Hlimen

(M) 9862088404

25

Lalmuanpuia

LDC

Bethlehem

(M) 9862839935

26

Lallawmzeli

LDC

Ramhlun South

(M) 9612081626 

27

Lalawmpuia Ralte

LDC

Chaltlang Lily

(M) 9862769520

28

Lalengzauva

Driver-Spl.

Electric Veng

(M) 9862364571

29

H.L.Lianzauva

Driver-Spl.

Tuikual

(R) 2317835 (M) 9862382450

30

K.Tlangmawia

Driver-I

Khatla South

(R) 2333968 (M) 9436155625

31

Robula

Driver-I

Venghlui

(R) 2327088

32

James Lalthankima

Driver-II

Mission Vengthlang

(M) 9862355388 

33

R.Tlangkunga

Peon

Luangmual

(R) 2341887 (M) 9856860332

34

K.Zaihmingthanga

Peon

Tuikual 'S'

(M) 9612738474

35

Biakhluni

Peon

Dawrpui Vengthar

(M) 9862845254

36

Lalsangliana

Peon

Khatla

(M) 9863364743, 9089528346

37

Thangruma

Peon

Khatla

(R) 2333884 (M) 9862680362

38

Lalluaia

Peon

Mission Vengthlang

(R) 2313591 (M) 8974835118

39

T.Lalsangliana

Peon

Republic

(M) 9856701217

40

Sangthuama

Peon

Aizawl Venglai

(M) 9862566882

41

Lalfamkima

Peon

Kanan

(R) 2343931 (M) 9612011051

42

R.Lalremsiama

Peon

Durtlang Leitan

(R) 2361000 (M) 9863223954

43

Lalramliana

Peon

New Sect.Complex

(M) 9436193446 

44

C.Laldinpuii

LDC (MR)

Salem Veng

(R) 2328208 (M) 9436196655

45

Vanlalmuani

LDC (MR)

Venghlui

(M) 9436199242 

46

R.Malsawmtluangi

LDC (MR)

Aizawl Venglai

(M) 9862376455

47

Lynda Lalthanpuii

LDC (MR)

Chhinga Veng

(M) 9436144181,9862113505

48

Lalramsangi

LDC (MR)

Mission Vengthlang

(R) 2326436 (M) 9436197135

49

C.Lalrinchhani

LDC (MR)

Dinthar

(R) 2300074 (M) 9862887644

50

B.Lalchhuanawma

LDC (MR)

Ramthar North

(M) 9436151478

51

R.Zodinsangi

LDC (MR)

Tuikual

(R) 2328608 (M) 9774392695

52

Vanlalruatsaki

LDC (MR)

Bethlehem

(M) 9089778288 

53

Fredy Lalrindika

LDC (MR)

Khatla

(M) 9863968844

54

Lalngaihawmi

LDC (MR)

Chaltlang

(M) 9862035317

55

Simon Saitluanga Sailo

LDC (MR)

Chanmari 'W'

(M) 9862322347

56

Lalengkimi

LDC (MR)

Venghlui

(M) 9436960932

57

Lucy Lalthanpuii

LDC (MR)

Kulikawn

9862316257 (M)

58

C.Vanlalzara

Driver (MR)

Mission Veng 'S'

(M) 8575019221 

59

Anthony Lawmnasangzuala

Driver (MR)

I.T.I

(M) 9862385557

60

Andrew Lalchhandama

Driver (MR)

Mission Veng 'S'

(M) 9612308965

61

Lalrinchhana

Driver (MR)

Bethlehem Vengthlang

(M) 9862705671

62

Zoremtluanga

D.Rider (MR)

Mission Vengthlang

(M) 9862564203

63

Vanlalhriata

Peon (MR)

Chaltlang Lily Veng

(M) 9862423168

64

Ramthlianghlima

Peon (MR)

Maubawk

(M) 9612286081

65

Sangthuami

Peon (MR)

Bungkawn Vengthar

(M) 9862312890

66

Lalnunfeli

Sweeper

Chanmari

(M) 9612520465

67

Laltlankimi

Sweeper

Thakthing

(M) 9862366789

68

Zosanglura

Peon (MR)

Ramthar Veng

(M) 9862657642